Virtual Event Production Services
Virtual events have been slowly growing in popularity over the past decade, but the pandemic has rocketed them into the limelight. While you may have canceled your company’s big events, fundraisers, and conferences this year, there is a huge opportunity for you to engage your audience like never before with virtual event production and hybrid services.
To engage your audience and leave them wanting more, you’ll need a strategic partner with a history of excellence in virtual event production. From live broadcasts and conferences to complex digital events, iProv has the experience and the tools to help you pull off your event without a hitch!
Types of Virtual Events
There is an endless subset of virtual events that your organization can put on, but, generally speaking, they tend to fall under one of these broad categories:
Webcasts and Webinars
A webcast is usually a one-to-many presentation conducted online–like a TV broadcast. A webcast is almost always streamed live. You can record the event for later review and use. A webinar is typically a little smaller and more interactive. The term webinar comes from “web seminar” and usually webinars involve teaching, small groups, Q&As, etc.
Both online webcasts and webinars are streamed live, which means any glitches in the system are going to be noticed by everyone. The services we offer for webcast and webinar management include:
- Customization of colors, backgrounds, and logos on screen
- Engagement – QAs, Surveys, Polls, Interactive Chat and Twitter Feeds
- Technical Production & Support
- Presenter Support – speaker training and equipment rentals/upgrades
- Registration Services – custom registration and logins, pre-event informational emails.
- Post-Event Data – analytics on your attendees and their levels of engagement
Virtual Conferences
We can take your vision for a virtual conference and bring it to life! No matter how complex or detailed your agenda is, we can help you create a pleasant, engaging experience for your audience. Running a virtual conference can quickly become overwhelming as the technicalities and logistics of keynote speeches, breakout groups, and hosting thousands of attendees start to pile up.
iProv can take all of that stress off your plate. We’ll handle the technical side, prep and support your speakers, and handle registration and sign in. Virtual conference services include:
- Customization of colors, backgrounds, and logos on screen
- Engagement – QAs, Surveys, Polls, Interactive Chat and Twitter Feeds
- Technical Production & Support
- Presenter Support – speaker training and equipment rentals/upgrades
- Registration Services – custom registration and logins, pre-event informational emails.
- Post-Event Data – analytics on your attendees and their levels of engagement
Online Courses
Online courses are usually pre-recorded lectures or instructional videos, but they often still have live components like Q&A sessions, small group break outs, etc. iProv can help you produce high quality, high production value educational content and then market and present it to get the most out of your investment.
These kinds of events are perfect for:
- Employee Training
- Onboarding
- Continuing Education
- Patient Education
- Informational and Thought Leading Content
Other Virtual Events
- Virtual Meetings / Online Meetings
- Virtual Concerts
- Virtual Galas
- Virtual Fundraisers
- Virtual Networking Events
Our Virtual Event Production Services
iProv is one of Little Rock’s premier event production companies. We offer a range of services that can be customized to your event’s design and your organization’s needs.
Strategy
- Virtual platform/tool comparisons
- Measurement strategy and analytics
- Event marketing
- Campaign development
- Attendee journey mapping
- Event architecture
- Trend reports and thought leadership guidance
Creative
- Environmental design
- Script/Speech writing and/or editing
- Attendee activations and engagements
- Content development and content marketing
- Staging and set design
- Brand identity creation
- Social media management
Digital Services
- Multimedia content development
- Video production
- Web development
- Presentation design
- Digital signage and other branding
- Social media
- PPC advertising
- Event photography
Event Production
- Speaker coaching and support
- Security and risk assessment
- Vendor management
- Sponsorship fulfillment
- Venue procurement
Technical Production
- Staging, lighting, video, and audio
- Broadcast and live streaming
- Mobile app integration
- Technical direction
- Voiceovers
How To Host a Virtual Event Like a Pro
Virtual event services involve so much more than just live-streaming your content. To pull off an event that wows your audience and truly enhances your brand, you need a thoughtful strategy, innovative design, technical expertise, and precise behind-the-scenes coordination. iProv’s virtual events include:
- Opportunities for authentic, meaningful storytelling and connection
- A highly engaging experience for the presenters and the audience
- Activating, thoughtful touches that encourage audience participation
- Thoughtful repurposing of content to drive ROI past the event
- Solid KPIs and analytics measurement
Our team will work with you to design and create a unique, professional online conference set that aligns with your brand and messaging. We can work with your preferred platform, whether it’s Facebook, Instagram, TikTok, Zoom, an internal meeting platform, or other online conferencing tool.
The Step-by-Step Virtual Event Process
1. Consultation
Your dedicated account manager sets up your initial consultation and walks you through the possibilities for your event based on your theme, goals, and budget.
2. Planning
We create a production strategy and plan and a blueprint for the run of show.
3. Development
Creation of conference website and the branded assets for registration and payment, small groups, surveys and polls, badging, and certificates.
4. Produce
Create break out rooms and panel sessions, coordinate speakers and activities, and support speakers in “backstage” area.
5. Response Management
Monitor QA discussions, social media support, post event videos and snippets, encourage social engagement.
6. Post-Show Content
Clean up recordings, voiceovers if necessary, hosting options available.
7. Analytics Reporting
Attendance and engagement data and demographics as well as recommendations for future events.
Have Questions About Virtual Event Production?
If you’re interested in virtual event production services for your company’s next big event, contact iProv for a free consultation! We’re here to walk you through the logistics and creation of your next event and make sure it’s the talk of the town–for the right reasons!
